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Uploading Student Information

Summary: This article provides instructions on how to use the bulk upload feature to upload basic student information.

The bulk upload feature allows users to efficiently upload large amount of basic student information.

Prerequisites

Bulk uploading student information requires the following data to exist in the system first:

  • Degree Programs or Tracks

K-10 student information does not require creating programs first.

CSV Template

The CSV template for bulk upload student information can be downloaded by clicking Download Template under the Student Information section of the Bulk Upload page.

Upon clicking the link, a CSV file named students.csv will be downloaded in your local folder.

The template consists of the following headers:

Template Header Description Acceptable Values Sample Values Case-Sensitive?
Batch Name Student batch. Optional School batch name J-2022 NO
Student email Optional depending on school settings. Auto-generated if left blank. Student email juandelacruz@school.edu.ph NA
Student first name Required. Student first name Juan NA
Student middle name Not Required. Student middle name Carlos NA
Student last name Required. Student last name Dela Cruz NA
Student suffix Not Required. Student suffix Jr NA
Student number If left blank, system will auto-generate. See Student Number Generation. Student number 2018-00624 NA
LRN Student Learner Number. Issued to DepEd K12 students. Not Required. Student LRN 108847120106 NA
Educ Program short name Program shortened name. Required. Degree program short name given on the the schools degree programs Academic – HUMSS
Elem
HS		 NO
School specialization name Student's program specialization. Not required. School specialization name STEM
Office Administration		 NO
Standing year level Current study level of the student. Required. ["kinder", "-12"]
["grade 1", "grade1", "grade one", "-11"]
["grade 2", "grade2", "grade two", "-10"]
["grade 3", "grade3", "grade three", "-9"]
["grade 4", "grade4", "grade four", "-8"]
["grade 5", "grade5", "grade five", "-7"]
["grade 6", "grade6", "grade six", "-6"]
["grade 7", "grade7", "grade seven", "-5"]
["grade 8", "grade8", "grade eight", "-4"]
["grade 9", "grade9", "grade nine", "-3"]
["grade 10", "grade10", "grade ten", "-2"]
["grade 11", "grade11", "grade eleven", "-1"]
["grade 12", "grade12", "grade twelve", "0"]
["1st year", "1styear", "first year", "1"]
["2nd year", "2ndyear", "second year", "2"]
["3rd year", "3rdyear", "third year", "3"]
["4th year", "4thyear", "fourth year", "4"]
["5th year", "5thyear", "fifth year", "5"]
["6th year", "6thyear", "sixth year", "6"]		 Grade 1
Grade 7
Grade 11
Third Year		 NO
Standing term Current term of the student if applicable. Required. ["1st", "first", "1"]
["2nd", "second", "2"]
["3rd", "three", "3"]
["year long", "yearlong", "year_long", "long year"]
["summer", "midsem", "summer/midsem", "midsem/summer", "4"]		 First
Year long		 NO
Year of entry Year the student entered the school. Required. Four digit year 2018
2014		 NA
Year Level on Entry Student's study level upon school entry. Required. ["kinder", "-12"]
["grade 1", "grade1", "grade one", "-11"]
["grade 2", "grade2", "grade two", "-10"]
["grade 3", "grade3", "grade three", "-9"]
["grade 4", "grade4", "grade four", "-8"]
["grade 5", "grade5", "grade five", "-7"]
["grade 6", "grade6", "grade six", "-6"]
["grade 7", "grade7", "grade seven", "-5"]
["grade 8", "grade8", "grade eight", "-4"]
["grade 9", "grade9", "grade nine", "-3"]
["grade 10", "grade10", "grade ten", "-2"]
["grade 11", "grade11", "grade eleven", "-1"]
["grade 12", "grade12", "grade twelve", "0"]
["1st year", "1styear", "first year", "1"]
["2nd year", "2ndyear", "second year", "2"]
["3rd year", "3rdyear", "third year", "3"]
["4th year", "4thyear", "fourth year", "4"]
["5th year", "5thyear", "fifth year", "5"]
["6th year", "6thyear", "sixth year", "6"]		 Grade 1
Grade 7
Grade 11
Third Year		 NO
Curriculum Authority Number
Curriculum’s authority number Acad-HUMSS
HS		 YES
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