Uploading Student Information

Summary: This article provides instructions on how to use the bulk upload feature to upload basic student information.

The bulk upload feature allows users to efficiently upload large amount of basic student information.

Prerequisites

Bulk uploading student information requires the following data to exist in the system first:

• Degree Programs or Tracks

K-10 student information does not require creating programs first.

CSV Template

The CSV template for bulk upload student information can be downloaded by clicking Download Template under the Student Information section of the Bulk Upload page.

Upon clicking the link, a CSV file named students.csv will be downloaded in your local folder.

The template consists of the following headers:

Template Header	Description	Acceptable Values	Sample Values	Case-Sensitive?
Batch Name	Student batch. Optional	School batch name	J-2022	NO
Student email	Optional depending on school settings. Auto-generated if left blank.	Student email	juandelacruz@school.edu.ph	NA
Student first name	Required.	Student first name	Juan	NA
Student middle name	Not Required.	Student middle name	Carlos	NA
Student last name	Required.	Student last name	Dela Cruz	NA
Student suffix	Not Required.	Student suffix	Jr	NA
Student number	If left blank, system will auto-generate. See Student Number Generation.	Student number	2018-00624	NA
LRN	Student Learner Number. Issued to DepEd K12 students. Not Required.	Student LRN	108847120106	NA
Educ Program short name	Program shortened name. Required.	Degree program short name given on the the schools degree programs	Academic – HUMSS Elem HS	NO
School specialization name	Student's program specialization. Not required.	School specialization name	STEM Office Administration	NO
Standing year level	Current study level of the student. Required.	["kinder", "-12"] ["grade 1", "grade1", "grade one", "-11"] ["grade 2", "grade2", "grade two", "-10"] ["grade 3", "grade3", "grade three", "-9"] ["grade 4", "grade4", "grade four", "-8"] ["grade 5", "grade5", "grade five", "-7"] ["grade 6", "grade6", "grade six", "-6"] ["grade 7", "grade7", "grade seven", "-5"] ["grade 8", "grade8", "grade eight", "-4"] ["grade 9", "grade9", "grade nine", "-3"] ["grade 10", "grade10", "grade ten", "-2"] ["grade 11", "grade11", "grade eleven", "-1"] ["grade 12", "grade12", "grade twelve", "0"] ["1st year", "1styear", "first year", "1"] ["2nd year", "2ndyear", "second year", "2"] ["3rd year", "3rdyear", "third year", "3"] ["4th year", "4thyear", "fourth year", "4"] ["5th year", "5thyear", "fifth year", "5"] ["6th year", "6thyear", "sixth year", "6"]	Grade 1 Grade 7 Grade 11 Third Year	NO
Standing term	Current term of the student if applicable. Required.	["1st", "first", "1"] ["2nd", "second", "2"] ["3rd", "three", "3"] ["year long", "yearlong", "year_long", "long year"] ["summer", "midsem", "summer/midsem", "midsem/summer", "4"]	First Year long	NO
Year of entry	Year the student entered the school. Required.	Four digit year	2018 2014	NA
Year Level on Entry	Student's study level upon school entry. Required.	["kinder", "-12"] ["grade 1", "grade1", "grade one", "-11"] ["grade 2", "grade2", "grade two", "-10"] ["grade 3", "grade3", "grade three", "-9"] ["grade 4", "grade4", "grade four", "-8"] ["grade 5", "grade5", "grade five", "-7"] ["grade 6", "grade6", "grade six", "-6"] ["grade 7", "grade7", "grade seven", "-5"] ["grade 8", "grade8", "grade eight", "-4"] ["grade 9", "grade9", "grade nine", "-3"] ["grade 10", "grade10", "grade ten", "-2"] ["grade 11", "grade11", "grade eleven", "-1"] ["grade 12", "grade12", "grade twelve", "0"] ["1st year", "1styear", "first year", "1"] ["2nd year", "2ndyear", "second year", "2"] ["3rd year", "3rdyear", "third year", "3"] ["4th year", "4thyear", "fourth year", "4"] ["5th year", "5thyear", "fifth year", "5"] ["6th year", "6thyear", "sixth year", "6"]	Grade 1 Grade 7 Grade 11 Third Year	NO
Curriculum Authority Number		Curriculum’s authority number	Acad-HUMSS HS	YES