Crediting Grades

Summary: This article

Accessingprovides thedetailed Checklistinstructions Page

on

1.how Accessto theaccess and use different interfaces for crediting grades in a student's profileacademic page.record, Seeincluding Accessingboth aretroactive Studentand Profile.
2.transferee Gograde toentries. theFor Checklist tab.

Using the Regular Checklist Interface

By default the checklist page loads the page using the Regular Checklist interface.

Retro-encoding Grades

Retro-encoding grades means encoding grades of a student for previously taken classes. There needs to be an existing class to be created before encoding the grade. To Retro-enrollretro-enrolling students instead (i.e. go through the process of enlisting and assessing student fees for classes taken on previous terms or academic years), see Enrolling students to classes of previous academic years or terms.

Accessing the Checklist Page

1. Navigate to the student profile. Refer to Accessing a Student Profile for detailed steps.
2. Select the Checklist tab.

Using the Regular Checklist Interface

The checklist page uses the Regular Checklist interface by default.

Retro-encoding Grades

Retro-encoding involves adding grades for classes previously completed by a student.

1. Select the subject to credit:

• Navigate to the student program subjects list.
• Click the plus icon beside the subject or course for credit.

This action opens the grade crediting page.

2. Choose the class and grade:

• Select the class from existing records.
• Choose the grade from the dropdown menu

If the required class does not exist, refer to Adding and Modifying Classes.

3. Apply the credit:

• Click the Credit button once selections are made.

Encoding Grades of Transferees

1. Select the transferee subject:

• From the list of student program subjects, select the subject or course that will be credited, and click the plus icon.
  
  This will open the grade crediting page:
  

  

  2. Select from existing classes to credit and choose the grade from the dropdown menu.
  

  If there are no classes to credit, create a class. See Adding and Modifying Classes.
  3. Once done, click Credit.

  Encoding Grades of Transferees

  1. From the list of student program subjects, select the subject or course that will be credited, and click the transferee icon.icon next to the relevant subject.
  

This will openopens the Transferee Grade Encoding page:page.

Complete2. theInput fieldsgrade as indicated:
details:

• Raw Grade -Enter the raw gradeand fortransmuted grades as required.
• Provide the requirement
original
• Transmuted Grade - the transmuted grade for the requirement
• Original Subject Name and Original Subject Short Name - thesubject name and short name of the subject or requirementgrades from the student's previous school.
• Original Transmuted Grade and Original Raw Grade - the original grades for the subject or requirement from the student's previous school.

Once3. that's done, clickFinalize the crediting:

• Click the Credit button.
  button to complete the process.

Using Open Crediting Interface

The other interface that one canTo use is the Open Crediting Interface.Interface:

To

1. switchSwitch tointerfaces:

the

Open Crediting interface, at
• At the Checklist page, click the Switch to Open Checklist.
button.
• The Thispage will reload the page usingwith the Open ChecklistCrediting interface.
  Interface.

2. Process credits:

• The pageinterface will showdisplays two tables, one shows thetables: Subjects Taken,Taken and theAll otherRequirements.
shows all requirements.


Retro-encoding Grades using Open Crediting Interface

From the list of requirements for crediting, select the subject or course that will be credited, and click the retro enroll button. This will open the grade crediting page.

• Follow the samesimilar steps onfor retro-encoding gradesor astransferee above.
  grade

  Encodingencoding Gradesby of Transferees

  Fromselecting the sameappropriate listbuttons.

of

requirements,

For clickadditional guidance on navigating and utilizing the theinterfaces, transfereeplease link.refer This will open a Transferee Grade Encoding modal window, containingto the samerespective fieldsdetailed aspages discussedlinked above. Followthroughout the same instructions as above.text.