[Admin] Class Management

HowTo: Create and Edit Class | Un/Publish Class | Enlist/Delist Students | Download Class and Grades Lists

A class is a subject or course offered in a given term or academic year that has a defined number of students, schedules, and instructors.

Creating a class

1. On the navigation menu, go to Semester Management > Classes.
2. Click + Class.
3. Specify the following:
   • • Academic year

     • Term

     • Class Name

     • Subject

     • Faculty

     • Slots. The maximum number of students who can enlist.

     • Remarks

     • Visibility (public / private)

     • Approver. Select the name of the faculty authorized to approve grades (if Grades Approval is enabled).

4. Tick any of the settings to mark or enable:
   • • Conceal faculty
     • Allow schedule overlap for faculty
     • SPED
     • Multigrade
     • Transition
5. Specify the class schedule by defining the Days, Time Start and Time End, and Building / Room.
6. Click Create and publish or Create without publishing when done.

Editing a class

1. On the navigation menu, go to Semester Management > Classes.
2. Find the class to be edited and click the class name.
3. On the Class view page, click the edit or pencil icon.
   1. The following fields can only be edited when the class is unpublished:
      
      • • Class Name
        • Faculty
        • Schedule
   2. The following fields can be edited even when the class is published:

      • • Slots. The maximum number of students who can enlist.

        • Remarks

        • Visibility (public / private)

        • Other settings (Conceal faculty, Allow schedule overlap for faculty, SPED, Multigrade, Transition)
   3. The following fields can no longer be edited:

      • • Academic year

        • Term

        • Subject

Adding or enlisting students to a class

1. On the navigation menu, go to Semester Management > Classes.
   
2. Find the class to enlist students in and click Enlistment View.
   
3. On the Enlist students to this class view, simply click or tap the name of the students to select.
4. When done, click the Enlist Students button.

Removing or delisting students from a class

1. On the navigation menu, go to Semester Management > Classes.
   
2. Find the class to delist students from and click Enlistment View.
   
3. On the Delist students to this class view, simply click or tap the name of the students to select.
4. When done, click the Delist Students button.

Downloadable class records

These records are available for download by class level:

• Class List. A PDF list of enrolled students showing their Student Number, Full Name, Sex, Contact Information, and Enrollment Status.
• Grade List. A PDF list of enrolled students' Grade Item Component grades, Final Grade, Verdict, and Enrollment Status.

Publishing a class is helpful when student self-enrollment is enabled. A published class is viewable in the student portal when self-enrolling, allowing the student to select the class and enlist in it.

Section-level enlistment is also available. This allows automatic enrollment between sections and classes. When a student is added to a section, they are automatically enlisted in all classes under that section. Likewise, adding a class to a section automatically enlists all students already assigned to that section.