Preventing Report Card Issues in Grado

Grado Subject, Class, and Report Card Generation Guide

Last semester, the Reedley Highschool Department experienced a number of issues upon the release of their report cards. To mitigate this, we’ve created this guide designed to help Reedley International School prevent issues during the grading and report card generation process by guiding proper subject setup, grade inputs, and class configurations in Grado.

1. Subject Setup

Subject is set to the correct term (e.g., Yearlong, Sem 1, or Sem 2)
Correct grade item count is set before class creation
Subject visibility is correct (e.g., "Hide on enrollment report" is used only when needed)
Proper MTs are created
Transmutation table is linked and complete
For Homeroom subjects, "homeroom" is input in the behavior code
Club subjects are tagged correctly (check "Is Club Subject" only for actual clubs)
Ensure deportment-related components like "Note Taking" are not left blank if expected
If the subject is a Behavior Subject, tick the checkbox then input the Behavior code. If not, leave it as is.

2. Subject and Class Creation

Subject setup (term, grade item count, transmutation) is finalized before creating the class
Class is linked to the correct subject and curriculum
Adviser is assigned to the class
Homeroom and deportment subjects are placed in correct year level and term
Classes are not reused for other subjects with different configurations
Recreate classes when changes are made to subject settings after creation

3. Grade Input

Grades are inputted under the correct fields
All MT components are filled up; no blanks
Recheck subject grade fields (e.g., "Note Taking", "Participation") for missed inputs
Make sure the user has access to the class/subject to encode grades
Ensure subject-level behavior grades are submitted properly
Ensure all grades have been encoded before generating the report cards

4. Report Card Generation

Report cards are regenerated after changes in grades, class, or subject settings
Sem 1-only subjects would not appear in Sem 2 reports
Work Immersion and special subjects should be hidden if not yet applicable
Validate correct pulling of back subjects and electives
Ensure correct parent-child subject linkage
Homeroom grades should reflect if properly configured

5. Common Errors to Watch Out For

Issue	Cause	Fix
Grades show as , *, or blank	Wrong transmutation, INC grades, wrong input field	Fix transmu, correct input, or re-apply grades
Grades not appearing in report card	Wrong term, incorrect grade item count, class created before subject was updated	Update subject settings, recreate class, regenerate report
Deportment marks missing	Grades inputted in TM instead of MT, missing access	Re-input in the correct term.
Report card shows old data	Report not regenerated after updates	Re-generate report card
Subject not pulling	Term mismatch or class was not recreated after subject edit	Verify term and recreate class
Subjects appear unordered	Ordinality not set properly	Adjust subject ordinality
Homeroom or club subjects not showing	Subject type or settings misconfigured	Check behavior code, visibility, and correct tagging
SHS subject pulling as Sem 1 only	Setup not aligned to yearlong or sem schedule	Adjust subject term or recreate based on config

Always double-check entries before final generation to ensure smooth grading and report release.

RIS Grado Report Card Issues Encountered Last Release and Mitigation

To ensure accurate grade pulling and report generation

Checklist Area	What to Check	Possible Error if Missed
System Settings	Academic Year and Term are correctly set	Report card won't pull correct term or grade data
System Settings	Transmutation tables are assigned per level	Grades may display as '*' or INC due to wrong transmu
Subject Settings	Correct Grade Item Count is set before creating classes	Final grades will not compute or appear blank
Subject Settings	Subject term is correctly set (Yearlong / Sem 1 / Sem 2)	Subject might not show on correct term's report card
Subject Settings	Correct Transmutation table is linked to the subject	Grades may not display or convert properly
Subject Settings	Correct MT creation	Lack or excess MT's may result in Grade Book fields mismatch
Subject Settings	Check/Uncheck correct subject settings	Grades won't pull if for example Is Club Subject is checked on a non-club subject
Subject Settings	When creating a Homeroom subject make sure to input "homeroom" on the behaviour code	Grades won't pull
Class Creation	Class created only after subject is properly configured	Wrong grade setup or missing subjects in report
Class Creation	Subject is correct when creating the class	Final grades will not compute or appear blank
Class Creation	Correct section and curriculum are linked	Student enrolled in wrong section or missing subjects
Class Creation	Adviser is assigned properly	Missing adviser info on report or advisory class
Grades Submission	Input grades correctly	Grades may display as '*', INC, or blank depending on the input
Student Curriculum	Correct program, curriculum, and strand per student	Grades won't compute or subjects won't match report setup
Student Curriculum	Student checklist is used to credit past subjects	Subjects not credited; may affect GPA or ranking
Student Curriculum	Updated curriculum for re-admitted students	Old curriculum still used; wrong subjects enrolled
Report Card Generation	Re-generate report cards if grades or settings were updated	Grades don't reflect corrections or updates