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Bulk Uploading Subjects

This article provides specific details on bulk uploading subjects using the powerful bulk upload feature.

The Bulk Upload article provides common general instruction on how to bulk upload various information into Grado. The focus here is on the crucial aspects of the CSV template for subjects. We will explore the required fields, clarify what information is essential, outline validation requirements, and show the correct format for a successful upload.

Prerequisites

Needs at least one existing transmutation matrix in the system (transmutation matrices need to be manually created, see Transmutation Matrices).

Bulk Uploading Subjects

Please follow the instructions here.

CSV Template Anatomy

Upon opening the CSV template for bulk uploading subjects, you will see the following headers:

image-1683881213572.png

The table below outlines what each header mean as well acceptable values and validations for successful bulk upload of subjects:

Template Header Description Required? Must be Unique? Case-Sensitive? Acceptable Values Sample Values
Subject name
YES
YES Subject name English for Academic and Professional Purposes
Research Project
Fundamentals of ABM 2
Principles of Marketing
Applied Economics 2
Subject short name
YES
YES Subject short name FIL 101
ENG 101
MATH 101
ENTREP 101
FIL 7
III 101
EsP 9
EsP 8
Subject display name
NO
NA Subject display name Health 8
Health 9
Physical Education 8
Physical Education 9
Subject display short name
NO
NA Subject display short name
Subject Units or Credit Count
YES
NA max precision 3 scale 2 1.0
0.25
Subject description
NO
NA Subject description
Subject amount
NO
NA max precision 10 scale 4 1234567891.1234
1250.0
Transmutation table name
YES
NO Transmutation name deped transmutation
Grade book transmutation table name*
NO
NO Transmutation name deped transmutation
Department name
NO
NO Department name Senior High School
Secondary Education
Elementary Education
Subject grade item count
NO
NA whole number 0
2
4
Is shs
YES if year level is not provided
YES if “true”
NO if “yes”

user can only input "true"
but "yes" can be inputted as "Yes", "yEs", "YES", "yeS", ...		 [“true”, “yes”] true
yes
YES
Yes
yEs
yeS
Is k10
YES if year level is not provided
YES if “true”
NO if “yes”


user can only input "true"
but "yes" can be inputted as "Yes", "yEs", "YES", "yeS", ...		 [“true”, “yes”] true
yes
YES
Yes
yEs
yeS
Subject Year Level
NO
NA ["kinder", "-12"]
["grade 1", "grade1", "grade one", "-11"]
["grade 2", "grade2", "grade two", "-10"]
["grade 3", "grade3", "grade three", "-9"]
["grade 4", "grade4", "grade four", "-8"]
["grade 5", "grade5", "grade five", "-7"]
["grade 6", "grade6", "grade six", "-6"]
["grade 7", "grade7", "grade seven", "-5"]
["grade 8", "grade8", "grade eight", "-4"]
["grade 9", "grade9", "grade nine", "-3"]
["grade 10", "grade10", "grade ten", "-2"]
["grade 11", "grade11", "grade eleven", "-1"]
["grade 12", "grade12", "grade twelve", "0"]
["1st year", "1styear", "first year", "1"]
["2nd year", "2ndyear", "second year", "2"]
["3rd year", "3rdyear", "third year", "3"]
["4th year", "4thyear", "fourth year", "4"]
["5th year", "5thyear", "fifth year", "5"]
["6th year", "6thyear", "sixth year", "6"]		 Grade 1
Grade 7
Grade 11
Third Year
Parent subject short name*
NO YES YES Subject short name "FIL 101
ENG 101
MATH 101
ENTREP 101
FIL 7
III 101
EsP 9
EsP 8"
Is behavior subject*
NO

[“true”, “yes”] true
yes
YES
Yes
yEs
yeS
Behavior code*
NO
YES club
discipline
homeroom
student_activities		 club
discipline
homeroom
student_activities
Hide on enrollment report*
NO

[“true”, “yes”] true
yes
YES
Yes
yEs
yeS
Is cocurricular*
NO

[“true”, “yes”] true
yes
YES
Yes
yEs
yeS

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